How to read your domain email in Gmail

Introduction

If you have an address such as info@yourdomain.com, it is normal to want to read those messages from Gmail so everything stays in one place.

In this guide you will see how to add your domain email to Gmail, which connection details you need and what alternatives you have if Gmail no longer shows the classic POP option for checking external accounts.

What you need before you start

Before configuring the account, keep these details ready:

1. Your full email address.
2. The password for that mailbox.
3. The IMAP server.
4. The SMTP server.
5. The ports and security type.

Typical values often look like this:

Type	Common value
Username	info@yourdomain.com
IMAP server	mail.yourdomain.com
IMAP port	993
IMAP security	SSL/TLS
SMTP server	mail.yourdomain.com
SMTP port	465 with SSL/TLS or 587 with STARTTLS
SMTP authentication	Enabled

Recommended option: use Gmail with IMAP

Today, the most practical way to read your domain email in Gmail is usually to add the account to the Gmail app using IMAP.

IMAP keeps messages synced with the server. If you read, move or delete an email on one device, the same change will be reflected on the others.

How to configure your domain email in Gmail

1. Open the Gmail app.

2. Tap your profile picture.

3. Choose Add another account.

4. Select Other, Other (IMAP) or a similar option.

5. Enter your full email address.

6. If needed, choose manual setup and select IMAP.

7. Enter the incoming server details:

   Username: info@yourdomain.com
   Password: your mailbox password
   IMAP server: mail.yourdomain.com
   Port: 993
   Security: SSL/TLS

8. Enter the outgoing server details:

   SMTP server: mail.yourdomain.com
   Port: 465
   Security: SSL/TLS
   Username: info@yourdomain.com
   Password: your mailbox password

   If 465 does not work, try 587 with STARTTLS.

9. Finish the setup and let Gmail verify the account.

What about Gmail on the web

For many years Gmail allowed external accounts to be checked from:

Settings > See all settings > Accounts and Import > Check mail from other accounts

That option used POP. Google has reduced or removed it for many accounts, so not seeing it does not necessarily mean your email setup is wrong.

Video tutorial

Alternative: forward your email to Gmail

If you mainly need the messages to land in Gmail web, you can create a forwarder from your hosting panel and send copies of incoming messages to your Gmail address.

Common problems

Gmail says the username or password is incorrect

Make sure you are using the full email address as the username, not only the part before @.

Gmail cannot connect to the server

Check that:

1. the domain is active
2. DNS is pointing correctly
3. the mailbox exists
4. the correct ports are being used
5. the server name matches your hosting setup

I can receive but not send

This is usually an SMTP configuration issue. Review authentication and confirm you are using the same mailbox username and password.

Conclusion

In most cases, the most reliable way to read your domain email in Gmail today is to configure it with IMAP. If Gmail web no longer offers the old POP method, you can still use the Gmail app, SMTP sending and email forwarding when needed.